Privacy Policy

We are part of the Keystone Education Group (http://www.keg.com), that helps people and companies find the right education for their needs through online services and mobile apps, conferences, open days, exhibitions, directories, and marketing. When you use our Services, you consent to share certain information with us. Such information may constitute personal data, i.e. information that concerns you and that can be used to identify you personally.

About the Privacy Policy

This privacy policy explains when and why we collect information about you, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We, Keystone Sports AS (“us”, “we”, or “our”) act as ‘’controller’’ of the personal data you provide through our websites  www.keystonesports.com and similar websites and recruitment services (the “Service”). This also includes all local and international domains.

Keystone Sports AS also acts as a “processor’’ on behalf of schools using our platform and services. Schools/University staff are using our Services and our platform to follow up on your requests for information.

What information do we collect?

You may navigate on our webpage without providing your personal data except for your IP-address and user agent string. IP-address and user agent string are stored for 24 months after it was last used.

However, if you wish to receive information pertaining to us, or to receive information from the universities registered in our databases and network, we will need your personal information.

We collect information from you when you register on our site, subscribe to our newsletter, respond to a survey, fill out a form or electronically provide us with data. You must be at least 13 years of age to use our Services. You may be asked to enter your: Name, e-mail address, mailing address, phone number and various financial, educational, coaching and athletes information (including pictures and videos) (as applicable). We also may ask you to provide us feedback and review of our Services.

We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Like most websites, we use cookies to enhance your experience, gather general visitor information, and track visits to our website. Please refer to the ‘do we use cookies?’ section below for information about cookies and how we use them.

What do we use your information for? 

Any of the information we collect from you may be used in one of the following ways:

• Market your profile to university staff in order to facilitate the college recruitment process.
• Help university staff assess your suitability to a university and its athletic programs.
• Introduce you to our partners that will help you with relevant parts of your college recruitment process.
• To answer your request to a school: Your personal information will be processed in order to send you information about our schools’ educational and scholarship offers from which you have requested such information.
• Assist you in the application to university programs.
• To personalize your experience: Your information helps us to better respond to your individual needs.
• To improve our website: We process information about you when you send us e-mails directly. We continually strive to improve our website offerings based on the information and feedback we receive from you.
• To improve customer service: Your information helps us to more effectively respond to your customer service requests and support needs.
• To send periodic emails.
• To administer a contest, promotion, survey or other site feature.
• To send information and updates pertaining to your request, in addition to occasional company news, updates, promotions, related product or service information etc.

When processing the web form and sending you requested information, the legal basis for processing personal data is that it is necessary for the performance of a contract of which you are a party in order to take steps at the request of the data subject prior to entering into a contract (GDPR Article 6 no. 1 item b).

We will also send you status updates on your college recruitment process to the email-address you have provided for order processing, in addition to any relevant information such as occasional company news, updates, promotions, product or service information etc. related to the programs you have requested where the legal basis for processing personal data is legitimate interest (GDPR Article 6 no. 1 item f) or under your consent, if necessary, which is processed due to consent (GDPR Article 6 no. 1 item a and GDPR Article 49 no.1 item a).

When you sign up for our Services and register an account with us, we also process your contact details   as provided by you. The purpose of the processing is to give you access to the Services, and the legal basis for processing is that it is necessary to do the processing in order to fulfil the agreement with you to use the Service (GDPR Article 6 (1) b/GDPR Article 49 (1) b). By contacting us, you can control your information by viewing, amending and deleting your personal data upon requesting it from us. By instructing us to delete your account, all personal data will be deleted. In addition, we will process technical logs, for security and development of the service, which will be processed on the basis of our legitimate interest to keep the systems safe and up to date (GDPR Article 6 (1) f) as we consider that this purpose does not override your rights to privacy.

Delete or withdraw your data

You may opt-out or delete your data at any time by instructing us to delete your data.   You may also unsubscribe via phone or e-mail. You will find our contact details under ‘’Contacting Us’’.

Request access to your data

You may at any time request access to the information we process about you by contacting us via phone, or by e-mail. You may also request to have the information corrected. You may also have your personal data transferred upon request. Furthermore, you may request restriction of processing personal data or object to the processing in accordance with relevant legislation. Our contact info is stated under ‘’Contacting Us’’.

How do we protect your information? 

We implement a variety of security measures to maintain the safety of your personal information when you submit a request or enter, submit, or access your personal information.

These security measures include: Hashed/salted password protection, regular software updates, backups, firewalls, best-practice database communication, role-based system access and more.

How long do we keep your information?

Personal data will not be stored longer than necessary for the purposes for which the personal data is processed, with a maximum of 24 months since it was last used. Please note that personal data may be stored for longer periods if required by applicable law or necessary to resolve disputes or to enforce our agreements.

Information that we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information.

Do we use cookies? 

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables our system to recognize your browser and capture and remember certain information.

We use cookies to compile aggregate data about site traffic and to personalize your experience. You will be asked to consent to the use of cookies when you enter our website by clicking the ‘’I agree’’ button. You may withdraw your consent at any time by altering your browser settings, by logging in your account, or by phone or e-mail.

You may continue to use our service without accepting cookies, but please note that this may affect the functionality of our website negatively.

Cookies might also be set by trusted sub-processors. Please refer to the “Sub-processors” section below for information about which sub-processors that are used.

Do we disclose any information to outside parties? 

We work closely with our trusted third parties, i.e. the universities listed at our webpages and others institutions and partners we use to facilitate the Services, to provide you with correct and updated information about educational and scholarship offers. When you request information from one of our trusted third parties, the relevant university and their representatives will receive your name and e-mail address   and receive your personal details to provide you with information about the curriculum and admission process, and any other information that you have requested.

The information may also be used to send you additional newsletters and e-mails, provided you have not opted out from receiving such information.

We do not sell, trade, or otherwise transfer to other third parties your personally identifiable information. However, we may release your information when we believe release is necessary to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety. Furthermore, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Will we transfer your information outside of Europe?

As a part of the services offered to you, the information you provide to us may be transferred outside the European Union (‘’EU’’) or the European Economic Area (EEA), provided you agree to receive information from a university outside the EU/EEA, and thereby your agreement require us to transfer your personal data in order for the Services to be delivered. Please note that such third countries may have different and sometimes lesser levels of protection of your personal data.

If we transfer your information outside of the EU/EEA, we will take steps to ensure that appropriate security measures are taken to ensure that your privacy rights continue to be protected as outlined in this policy.

What are your rights?

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the relevant legislation, you may file a complaint to the supervisory authority.

Sub-processors

Keystone Sports AS relies on a handful of third-party suppliers who assist in the service, we offer to you as a user. Some of these suppliers process your personal data to be able to execute the service they offer.

We will only transfer Users’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the user’s personal data is processed in accordance to current privacy legislations. We cooperate with the following categories of processors of personal data; server and hosting companies, e-mail distributor companies, travel/flight agents, student insurance companies/brokers, video processing companies, information-sourcing companies, analytical service companies and IT-development companies with regards to suppling the Service.

Third Party Links 

Occasionally, at our discretion, we may include or offer third party products or services on our website and through our Services. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites and Services. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites and services.

Online Privacy Policy Only 

This online privacy policy applies only to information collected through our website and not to information collected offline.

Terms and Conditions 

Once enrolling to our Services, please also refer to our Terms and Conditions establishing the consent, use, disclaimers, and limitations of liability governing the use of our Services.

Changes to our Privacy Policy 

If we decide to change our privacy policy, we will post those changes on this page, and/or update the Privacy Policy modification date below. Policy changes will apply only to information collected after the date of the change.

This policy was last modified on 27 September 2022.

Contacting Us 

Keystone Sports AS, with corporate identity number 918 917 438   and address Rolfsbuktveien 4D, 1364 Fornebu, Norway is responsible for personal data and thus responsible for the processing of your personal data.

Contact us at – contact@keystonesports.com – if you have any questions about this information or other questions about our personal data processing.