January 10, 2025

How to Talk to College Coaches

A Guide for Email, Phone, and Showcases to Stand Out as a College Recruit

Are you in the middle of the recruiting process, with college coaches starting to reach out? It’s an exciting moment, but figuring out how to talk to college coaches can feel like a big step.

At Keystone Sports, we specialize in connecting international student-athletes with college programs in the US and Canada through our extensive network. When a college coach shows interest, it’s your moment to shine. Before the conversation, we’ll speak with the coach to ensure everything is aligned, so you can enter the coach-player meeting feeling confident! This is your chance to ask any questions you may have and demonstrate why you’d be the perfect fit for their team.

Talking to coaches can feel a little nerve-wracking, but it doesn’t have to be! This guide has everything you need—simple tips for email/messages, phone calls, and in-person conversations at showcases. After reading this guide, you’ll feel ready to take on coach conversations and make a lasting impression!

How to Respond to Coach Email or Message

When a coach first gets in touch, it’s exciting—but how you respond matters just as much as their interest. A quick, professional reply can set the tone for your recruiting relationship.
Here’s what to keep in mind:

Respond quickly: Coaches are often in touch with lots of recruits. Getting back to them within 24–48 hours show you’re serious.

Sound excited: Let them know you’re genuinely thrilled about their interest! A little enthusiasm goes a long way.

Keep them updated: Share your latest stats and highlight video to make sure they’re seeing the best (and most updated) version of you.

Follow up if needed: If you don’t hear back after a week or two, it’s fine to send a polite reminder. Coaches notice persistence (when it’s done the right way).

Preparing for College Coach Phone Calls or Virtual Meetings

Once a coach wants to chat, it’s time to show who you are beyond your stats! These phone calls or meetings are a chance for them to see your personality, dedication, and potential. Coaches aren’t just looking at your skills and stats—they’re also evaluating how you’ll fit into the team and contribute to its overall dynamic.
Here’s how to get ready:

Know your stuff: Have your sports profile and stats nearby, so you can reference them if needed.

Do your research: Before speaking with a coach, take the time to learn about their school, program and team. This shows genuine interest and helps you to ask more informed questions about the student-athlete experience.

Ask good questions: Show your curiosity by asking questions that matter. For example, ask about the team’s goals, what the coach looks for in recruits, and what it’s like studying at their university or college.

Be yourself but stay professional: It’s okay to be a little nervous. Coaches appreciate authenticity—just remember to stay polite and respectful.

How to Talk to College Coaches in Person at Showcases

Meeting a coach in person at a showcase can feel a bit stressful, especially with the pressure of also performing while they’re watching. But remember it’s an incredible chance to make an impression. This is your chance to impress on the field and show them why you’d be an asset to their team!

Here’s how to make the most of the opportunity:

Pick the right moment: Coaches are busy during college showcases, so wait for a natural break or a designated coach-player meeting time in the showcase schedule to introduce yourself.

Start strong: A confident introduction—like your name, what position you play (if applicable to for your sport), and a brief mention of why you’re excited about their team or program—can set the tone and leave a memorable first impression.

Show interest in their program: Talk about specific aspects of the team that stand out to you and explain how you see yourself fitting in and making an impact.

Ask good questions: Just like on a phone or video call, asking thoughtful questions shows that you’re genuinely interested and fully engaged in the college recruiting process.

Stay professional: Even in a casual setting, remember being respectful and positive leaves a great impression.

Questions to Ask Coaches

So, we’ve mentioned the importance of asking thoughtful questions. But what should you ask coaches during the coach-player meeting? Jasmin Hauska, who played college tennis for Southwestern College on a scholarship, shares her top questions to ask coaches —check out the article now for inspiration!

Additional Tips to Make a Positive Impression

During the recruiting process, knowing how to talk to coaches and make a positive impression is crucial. Always make sure your communication shows professionalism and maturity. Keep these tips in mind:

Use a professional email address: Your email should be simple and use your name (e.g., firstname.lastname@gmail.com). Avoid using unprofessional email addresses.

Mind your social media presence: College coaches often check recruits’ social media profiles. Make sure your online presence is appropriate and reflects your character.

Be respectful of their time: College coaches are often busy, so always be polite and avoid overwhelming them with too many emails, calls, or messages.

Final advice

Talking to college coaches doesn’t have to be intimidating. Whether it’s through email, over the phone, or at a showcase, remember to be confident, prepared, and professional. Coaches are looking for more than just a great athlete—they want someone who’s a good fit for their team dynamics too. By following these tips, you’ll be ready to impress!

Are you interested in studying in the US while pursuing your passion for sports? At Keystone Sports, our team of college sports experts is here to make that dream a reality. We offer expert guidance throughout the entire recruitment process. Contact us today to get started!

Share this article:

About the author

Paulina Romo

Paulina Romo, SEO Specialist at Keystone Sports, holds a Master’s degree in Business Administration and has a background in equestrian sports, specializing in dressage. Shaped by international experience gained from work and studies in Sweden, South Korea, Germany, and Spain, Paulina brings a diverse blend of marketing skills and perspectives to her role.